Office 365 Nonprofit UK

Globally, Microsoft give away more than $2 million dollars worth of software to nonprofits every day. Office 365 Nonprofit UK, ‘Microsoft 365 Business’ is now free for up to 10 users and discounted for any users above that.

Microsoft 365 Business is now free for 10 users

How Can My Organization Benefit from Using Microsoft 365?

Microsoft Office 365 Nonprofit allows you to have the full capabilities and secure environment of installed software along with the collaborative, anywhere, anytime availability of the cloud.

Office 365 frees up IT staff time by making email maintenance, software upgrades, and insecure information storage a thing of the past. It also deepens the word processing, data analysis, communication, and productivity features of the traditional Office suite with which your staff is already familiar.

Potentially save from £1140.00 /mo with us

Accomplish more in the cloud

Deliver a best-in-class cloud productivity experience to help staff and volunteers work together in exciting new ways.

Access your board reports and grant applications anywhere, anytime, with online storage and remote file sharing. Get the flexibility to work in online versions of the familiar apps or purchase a plan that includes the latest versions to install across PCs, Macs, and mobile devices.

Security, compliance, and privacy

Protecting sensitive data is imperative for the protection of your staff and programs—and for the success of your organization.

Compromised data, and cyberattacks can put beneficiaries at risk, disrupt operations, and expose your organization to liability. Microsoft contractually commits to a robust Data Processing Agreement, the EU model clauses, and a HIPAA Business Associate Agreement to all customers. No need to worry about security on mobile devices either.

See how we can help your Nonprofit succeed

Get the tools your nonprofit needs to succeed

Empower staff and volunteers to succeed with the dynamic set of tools included in our nonprofit plans.

Provide team members with free email and online document editing and storage. And with video conferencing, instant messaging, and your own Yammer site, you can bring teams together from around the world.

Is my organisation eligible?

You must be a UK-registered charity in order to be eligible for Microsoft Nonprofit programs. Microsoft states:

“UK organizations must be nonprofit or non- governmental organizations with recognized charitable status in their respective location: England and Wales, registered with the UK Charity Commission and/or registered with HM Revenue & Customs (HMRC) as tax exempt; Scotland, registered with the Office of the Scottish Charity Regulator (OSCR) and/or registered with HM Revenue & Customs as tax exempt; or Northern Ireland, registered with the Charity Commission for Northern Ireland (CCNI) and/or registered with HM Revenue & Customs as tax exempt.”

You must meet ALL FIVE of the following criteria to be eligible:

1. Organization eligibility

Organizations must be a nonprofit or non-governmental organization with recognized legal status in their respective country (equal to 501(c)(3) status under the United States Internal Revenue Code).

2. Mission eligibility

In addition to the criteria above, eligible organizations must also operate on a not-for-profit basis and have a mission to benefit the local community that could include, but is not limited to: providing relief to the poor, advancing education, improving social welfare, preserving culture, preserving or restoring the environment, promoting human rights, establishment of civil society.
Any organization that does not meet the criteria outlined above for eligible nonprofit missions is ineligible for Microsoft nonprofit programs. Visit Microsoft Licensing for more information about licensing options for ineligible organizations. Examples of ineligible organizations include, but are not limited to:
  • Nonprofit organizations that have not obtained recognized legal status in their respective country;
  • Governmental organizations or agencies, including governmental museums, international governmental organizations, and United Nations Entities;
  • Schools, colleges and universities including formal educational institutions, nonprofit schools, and academic museums;
  • Healthcare organizations including, but not limited to, hospitals, healthcare networks, health plans, ambulatory/outpatient healthcare organizations, nursing homes, retirement centers, assisted living, and home healthcare;
  • Professional, commerce and trade associations;
  • Professional and semi-professional sports organizations;
  • Political, labor, and fraternal organizations;
  • Refurbishers that will be installing the donated software on refurbished computers to be distributed or donated to nonprofits or schools. Please email for more information about the Registered Refurbisher Program;
  • Individuals.

3. User licensing

Donated nonprofit offers are permitted for:
  1. Paid nonprofit employees;
  2. Unpaid executive staff that act as senior leadership for the nonprofit. Eligible unpaid executive roles include Board of Directors, President, Officers, Executive Director, and Executive Program Directors only.

Discounted nonprofit offers are permitted for all nonprofit staff and volunteers.


Nonprofit beneficiaries, donors, and members (such as members of a church, club, or sports team) are NOT eligible for nonprofit offers.



Nonprofit Donation Offers1

Nonprofit Discount Offers2

Volunteer Use Benefit3

Not eligible for any nonprofit associated use rights

Paid Staff4


Unpaid Executive Staff5




Contracted Staff (temporary, 3rd party)


Beneficiaries, Members6, Donors



4. License restrictions

Organizations cannot share, transfer, rent, or resell nonprofit licenses or subscriptions with/to other organizations or individuals even if they are part of the same group. If the group has both nonprofit and for-profit organizations in its legal structure, nonprofit offers are only permitted for the eligible nonprofit organizations. Additionally, groups with centrally managed information technology (IT) systems are only eligible for one donation account. Please contact Microsoft to learn more about enterprise licensing options.


5. Non-discrimination

Microsoft values and respects individual and cultural differences and is committed to providing an inclusive environment that is welcoming and free from discrimination.
Therefore, organizations are not eligible to participate in the Microsoft nonprofit program if they have a policy or mission of discrimination in hiring, compensation, promotion, termination, retirement, training, programs, and/or services based on race, color, sex, national origin, religion, age, disability, gender identity or expression, marital status, pregnancy, sexual orientation, political affiliation, union membership, or veteran status.
The only exception to this policy is for religious organizations that are exempt from laws that prohibit such discrimination.
Microsoft reserves the right to grant or deny an organization’s application or participation at any time, for any reason, and to supplement or amend these eligibility guidelines at any time without notice. Selections are made at Microsoft’s sole discretion and are not subject to external review. Additionally, Microsoft reserves the right to reduce or remove an organization’s access to nonprofit offers if the organization is determined to abuse the program. Examples of program abuse include, but are not limited to, intentional user mislicensing, sharing licenses with ineligible organizations, or failing to remove unused donation licenses from an organization’s subscription.

1Donated offers are permitted only for use by Paid Staff and Unpaid Executive Staff. User amount limits do apply and vary by availability of country of usage. Additionally, organizations are expected to regularly remove unused donation licenses from their subscription. Adherence to policy guidance is encouraged and tenant may be subject to audit by Microsoft.

2Eligible nonprofits may access discounted pricing on commercial cloud offers, and some on-premise offers. Discounts vary by product, and/or quantity.

3The Volunteer Use Benefit may be used when an M365 E3 or M365 E5 is purchased. Limits apply and product usage is commensurate with standard product use rights.

4Paid Staff includes employees on ‘mandatory unpaid time off’ but who remain employees of the nonprofit, often referred to as furloughed staff, but does not include staff whose employment has been terminated/subject to layoff.

5Unpaid Executive Staff is defined as unpaid staff that act as senior leadership for the nonprofit. Eligible unpaid executive roles include board of directors, president, officers, executive director, and executive program directors only. All other unpaid staff and general volunteers are defined as Volunteers.

6Includes members of a church, club, or sports team.

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